Gibson Arnold & Associates is seeking a billing coordinator with 5+ years of experience to join a law firm in Denver, CO. The ideal candidate will possess experience with:
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- Review client guidelines and rate agreements to ensure billing compliance.
- Issue and manage accurate monthly client invoices based on agreed terms and services.
- Ensure compliance with all relevant billing regulations and company policies.
- Monitor and comply with E-Billing guidelines to ensure successful invoice transmission.
- Prepare and revise monthly bills for attorney review, incorporating feedback, finalizing invoices, and obtaining necessary approvals.
- Review pre-bills to ensure proper rates and arrangements are applied.
- Follow up on overdue payments and assist clients with billing inquiries.
- Investigate and promptly resolve billing discrepancies.
- Manage transfers, write-offs, and adjustments for each Director.
- Prepare and maintain billing and accounts receivable reports, including A/R reports, cash receipts, deposit reports and collection reports.
- Prepare any additional reports requested by attorneys or paralegals.
- Support month-end and year-end reporting processes.
- Handle rejections, appeals, short payments, and client disputes efficiently.
- Communicate with attorneys and staff regarding billing inquiries and support billing and collections issues as needed.
- Manage incoming and outgoing client and Director emails and concerns promptly.
- Meet with Managing Director to discuss the status of Work in Progress (WIP) and accounts receivable (AR) and address potential issues.
- Monitor and review the Managing Director’s monthly credit card statement for accuracy. Oversee annual rate setting for attorneys.
- Work with the Administrative Director to manage attorney/paralegal hours and timekeeper reports.
- Process attorney and staff reimbursements as requested.
- Assist in transitioning matters from departing attorneys and closing inactive issues where appropriate.
- Maintain and organize billing filing systems.
- Review client intake memos for billing guidelines and ensure that client and e-bill databases are updated.
- Assist the Accounting team and the Administrative Director with research on client credit, account reconciliations, and other projects.
- Maintain proficiency in accounting software and participate in relevant training and software upgrades.
- Maintain origination attorney lists.
- Serve as backup for the front desk for breaks or PTO.
- Conduct new hire orientation for billing and time entry.
- Assist with other duties and projects as needed.
- Add new clients to the billing system.
- Send W-9 forms to clients upon request.
- Serve as backup for conflict checks.
- Train new billing personnel.
Salary range is $85,000 – $110,000 depending on experience.
For more information on this opportunity, contact Elisha Breiner-Dodge.
